Opportunities From: Drexel Galaxy

JOB TITLE:

Secretary

GENERAL JOB DESCRIPTION

Secretary is hybrid position. responsible for facilitating communications within an office and fielding interactions with the public. Their duties include answering and making phone calls, scheduling meetings, and providing personalized support to manager.

MAJOR DUTIES AND RESPONSIBILITES

Prepare and manage correspondence, and documents
Organize and coordinate meetings.

May have to do any of the following:
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events

Set up work procedures
Maintain databases
Communicate verbally and in writing to answer inquiries and provide information

MINOR DUTIES AND RESPONSIBILITIES

Write emails, memos and letters
Manage database entry and client files
Organize and distribute messages
Prepare and mail outgoing correspondence
Maintain confidential department files/records
Assist with presentations and reports

QUALIFICATIONS FOR THE JOB

Knowledge and experience of relevant software applications including spreadsheets and database management.
Knowledge of administrative and clerical procedures
Knowledge of business principles
Proficient in spelling, punctuation, grammar and other English language skills

KEY COMPETENCIES

Verbal and written communication skills

Attention to detail

Confidentiality

Planning and organizing

Time management

Interpersonal skills

Customer-service orientation

 Initiative

Reliability

Stress tolerance

PHYSICAL REQUIREMENTS

Walking
Standing
Lifting 30 pounds

Event Planner

JOB TITLE:

Event Planner

SUPERVISOR:

Executive Director

Philly Peace in progress is a black-and-woman-led community -based 501 (c)(3) non-profit organization in West Philadelphia, PA. We are on a mission to rebuild troubled youth by helping them become more positive and healthy problem solvers. The goal is to help them develop problem solving skills through fun, yet educational field trips, group talks with experts, skill focused activities and tutoring.

Manage all aspects of event planning meeting strict deadlines and budget demands

Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events

Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges

Establish standard procedures and train staff to execute them

Comply with legal, insurance, health and safety regulations at all times

We are seeking a experienced event planner to help us maintain our reputation for memorable events by managing the production from concept through completion. The ideal candidate is passionate, creative, and detail oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and a wealth of best practices. She/He will also have excellent leadership skills and the ability to delegate responsibilities to meet quality expectations. The best fit for our company is an event planner who can manage the daily details with big-picture thinking to ensure truly unique experiences.

Collaborate with Program Coordinator, Fundraiser Assistant and Marketer.

Coordinate with internal staff, clients, vendors, and others to establish needs for events, and serve as liaison to senior level executives, government officials, and industry leaders throughout the planning process.

Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design.

Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.

Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases.

Maintain and build a comprehensive database of industry contacts, vendors, and venues.

Troubleshoot and handle any issues that arise on the event day.

Education:

Associate degree in event management or a related discipline Experience in marketing and/or public relations

Proficient with the manage registration and event logistics

Proven success as an event planner or coordinator Strong interpersonal and communication skills Experience in maintaining and building enriching business relationships Excellent organizational skills, including multitasking, time management, and meticulous attention to detail Ability to handle pressure and make split-second d

Job Title: Volunteer Manager Location: Hybrid - job Type: [Part-time/Volunteer]

Job Summary: This role involves assisting with volunteer recruitment, training, scheduling, and retention, as well as helping to ensure that all volunteer activities align with the mission and goals of Philly Peace in Progress.

Key Responsibilities: recruiting and onboarding new volunteers. Help plan and coordinate volunteer orientation and training sessions. Maintain and update volunteer databases and schedules. Serve as a point of contact for volunteers, addressing inquiries and concerns. Assist in organizing volunteer recognition programs and events. Help evaluate volunteer performance and gather feedback for program improvement. Collaborate with our partners to identify volunteer needs and opportunities. Ensure compliance with organizational policies and procedures for volunteers.

Qualifications: Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in [relevant software, such as Microsoft Office or database management tools]. Ability to work effectively as part of a team and independently. Experience in volunteer coordination or management (preferred but not required).

Passionate for [the cause or mission of the organization]. Reliable and committed person. Benefits: Opportunity to make a meaningful impact within the community. Gain valuable experience in volunteer management and organizational operations such as flexible hours and networking opportunities

Job Title: Social Media Volunteer Location: Philly Peace in Progress Organization/Remote

Job Type: Volunteer Job Summary: We are looking for a creative and passionate Social Media Volunteer to help amplify the voice and mission of our youth nonprofit organization. In this role, you will be responsible for creating and sharing compelling content across various social media platforms to engage our audience, spread awareness of our programs, and inspire action. Key Responsibilities: Develop, schedule, and publish engaging content (text, images, videos, etc.) on social media platforms. Monitor and interact with comments, messages, and mentions to build relationships with our online community. Collaborate with team members to align content with organizational goals and campaigns. Assist in brainstorming new and innovative ways to increase social media presence and engagement. Track and report on social media performance metrics to measure the impact of outreach efforts. Stay up to date with social media trends and best practices to recommend improvements.

Qualifications: Familiarity with social media platforms (e.g., Facebook, Instagram, Twitter, LinkedIn, TikTok). Strong written communication skills with an eye for detail and creativity. Basic knowledge of graphic design or video editing tools (e.g., Canva, Adobe Spark, or similar). Passion for youth empowerment and the mission of our organization. Ability to work independently and meet deadlines. Previous experience in social media management or marketing (preferred but not required). Benefits: Gain hands-on experience in social media and digital marketing. Play a pivotal role in making a positive impact on youth and the community. Build your portfolio and expand your professional network.

Job Title: Volunteer Writer Assistant   Location: Philly Peace in Progress /Remote]

Job Type: Volunteer Job Summary: We are seeking a talented and detail-oriented Volunteer Grant Writer to assist our organization in securing funding to support our mission and programs. In this role, you will research grant opportunities, write compelling proposals, and collaborate with our team to meet funding needs and goals. Your contributions will directly impact the success of our organization and the communities we serve. Key Responsibilities: Research and identify grant opportunities from foundations, corporations, and government agencies. Write, edit, and submit grant proposals and applications in accordance with guidelines and deadlines. Collaborate with staff to gather information and data required for proposals. Maintain an organized calendar of grant deadlines and submission dates. Assist in developing and maintaining relationships with donors and funding organizations. Track and report on the status of submitted grant applications. Stay informed about trends and best practices in grant writing and fundraising.

Qualifications: Strong written communication skills with the ability to craft persuasive and professional proposals. Attention to detail and ability to organize complex information. Basic research skills to identify funding opportunities and gather supporting data. Familiarity with grant writing processes and formats (preferred but not required). Passion for the mission or cause of the organization. Ability to meet deadlines and work independently or as part of a team. Reliable and Committed.

Benefits: Make a meaningful contribution by supporting the financial sustainability of our organization. Gain valuable experience in grant writing and nonprofit fundraising. Expand your professional skills and network.

Job Title: Tutor Location: Philly Peace in Progress/In Person or Remote

Job Type: Part-time/Full-time/Volunteer 

Job Summary: We are looking for a patient, knowledgeable, and enthusiastic Tutor to provide personalized academic support to students in [specific subjects or grade levels]. In this role, you will help students build their confidence, improve their understanding of key concepts, and achieve their academic goals through tailored lesson plans and engaging instruction. Key Responsibilities: Provide one-on-one or small group tutoring sessions in [specific subject(s), e.g., math, science, English. Assess students' strengths and areas for improvement to create customized lesson plans. Explain complex concepts in an easy-to-understand and engaging way. Assist with homework, test preparation, and study strategies. Monitor and report on students' progress and provide feedback to students, parents, or guardians. Encourage positive learning habits and boost students' confidence in their abilities. Stay updated on the curriculum and teaching methodologies to deliver effective instruction. Qualifications: Proficiency in [specific subject(s) or area of expertise. Strong communication and interpersonal skills. Previous tutoring or teaching experience (preferred but not required. Ability to adapt teaching methods to suit different learning styles. Passion for helping students succeed academically. Benefits: Flexible working hours. Opportunity to make a positive impact on students' academic journeys. Gain valuable experience in education and mentorship.

Job Title: Volunteer Mentor Location: Philly Peace in Progress Organization’s Address/Remote

Job Type: Volunteer Job Summary: We are seeking compassionate and committed Volunteer Mentors to guide and support individuals in achieving their personal, educational, or professional goals. As a Volunteer Mentor, you will act as a positive role model, providing advice, encouragement, and resources to help mentees navigate challenges and unlock their potential. Key Responsibilities: Develop a trusting and supportive mentoring relationship with your mentee(s).Meet regularly with mentee(s) to discuss goals, progress, and challenges. Provide guidance, resources, and strategies to help mentees overcome obstacles and achieve success. Act as a positive role model, demonstrating integrity, empathy, and accountability. Encourage and inspire mentees to develop confidence and resilience. Maintain open and respectful communication while upholding confidentiality. Collaborate with the mentoring program coordinator and provide feedback on mentoring outcomes. Qualifications: Strong interpersonal and active listening skills. A genuine interest in helping others grow and succeed. Ability to offer encouragement and constructive feedback. Knowledge or experience in [specific field or area, if applicable]. Reliability, patience, and the ability to build trust. Prior mentoring or coaching experience (preferred but not required). Benefits: Make a meaningful impact on someone’s life and future. Gain personal fulfillment and experience in mentorship. Contribute to the mission of [your organization] by empowering others. Develop transferable skills in leadership, communication, and problem-solving.

We have multiple positions available. Some rem positions available. Looking fo dependable people who want to gain experience. Please contact us through our website by filling out application forms At Phillypeaceinprogress.org and hit volunteer tab. 

We need team leaders. If your Good with managing Please contact us through completing application form through our website at phillypeaceinprogress.org and click on volunteer tab! Hybrid position.